Sales Administrator

US-CA-City of Industry
Job ID
# of Openings
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Overview & Essential Job Functions

Position Summary:


The Sales Administrator(Open) will report directly to the Director of Sales and supports the entire sales team by administering the sales information system and provide all other administration services for the sales department and staff.


Essential Job Functions:

  • Pulling contracts and scanning to Sales Representatives.
  • Developing and mailing certified letters such as copies of contracts, customer notifications, and final notices.
  • Checking incoming/outgoing mail daily.
  • Entering work orders for cancel letters.
  • Filing away green certified mail receipts and notifying Sales Representatives that they were received.  
  • Distribute mail to each respective sales person.
  • Mail out bad debt/liquidated damages letters.
  • Pulling bad debt files and preparing them for collections review.
  • Providing extensive reporting on bad debt accounts to General Managers and Regional Sales Manager to approve the removal of equipment and services.
  • Creating files for new accounts.
  • Scan contracts into tracking system.
  • Enter contract terms into tracking system.

Qualifications & Environmental Demands

Required Qualifications:


  • High School Diploma or G.E.D.
  • 1-2 years’ experience in an administrative roll.
  • Exceptional verbal and written skills.
  • Excellent organizational skills.
  • Proficiency in MS Office, especially Word, Excel, and Outlook.
  • Great customer service attitude, communication skills and the ability to work with a variety of people.
  • Ability to perform physical requirements of the position with or without reasonable accommodations. 

Preferred Qualifications: 

  • Bilingual (English & Spanish). 

Physical/Environmental Demands:

  • Physical:
    • Sitting, seeing, hearing, speaking & smelling continuously.
    • Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.
    • Eye/hand coordination, fingering (typing), handling, & wrist motion continuously.
    • Bending, reaching, stretching, standing, & walking frequently. 
  • Environmental:
    • Exposure to dust, smoke, fumes, odors, & noise occasionally.
    • Exposure to grease, oil, chemicals, & wet conditions occasionally.
    • Works inside only. Position considered office only.



  • Competitive wages
  • Comprehensive benefit package Medical, Dental, Vision
  • 401K
  • Employee Assistance Program
  • Life Insurance
  • Paid Vacation and Sick Time
  • Career plan
  • Recognition programs
  • Professional development learning
  • An exceptional work environment


Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran


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