• Payroll & HRIS Manager

    Job Locations US-CA-City of Industry
    Job ID
    2018-1964
    # of Openings
    1
    Category
    Management
    Source Code
    #CB
  • Overview & Essential Job Functions

    Position Summary:

     

    The Payroll/HRIS Manager reports directly to the Vice President of Human Resources. The Payroll/HRIS Manager manages the activities of a centralized payroll department in carrying out responsibility for payroll preparation/processing and one or more related responsibilities such as tax reporting, benefits-records administration, or payroll/HRIS systems maintenance. Generally will have two or more Payroll Administrators as direct reports.

     

    Essential Job Functions:

    • Manage and guarantee weekly disbursement of multi-facility payroll, including garnishments, benefits and taxes to approximately 1,600 employees consistent with federal and state wage and hour laws
    • Ensure the processing of new hires, transfers, promotions and terminations is accurate and timely
    • Implement, manage, and maintain a new and existing Payroll/HRIS systems
    • Lead various Payroll/HRIS projects and implementation projects
    • Ensure all reporting necessary to operate the payroll & HR functions of the business are properly developed, maintained accurate, and delivered promptly
    • Supervise payroll administrators
    • Quarterly & annual tax reconciliation and tax return preparation
    • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
    • Audit W-4s, payroll balance sheets, YTD earnings, etc.
    • Annual EEO-1 and Affirmative Action reporting
    • Communicate actively with HR to review cross-departmental impacts and reconcile data sharing
    • Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
    • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (non-union)
    • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
    • Serve as a link between the site and IT by providing on-site technical assistance with systems

    Qualifications & Environmental Demands

    Required Qualifications: 

    • Bachelor’s Degree in Accounting, Business, Human Resources, or any other related field
    • 5-7 years’ experience managing a multi-facility payroll department, including staff
    • Extensive knowledge of HR Information Systems and implementation of those systems
    • Advanced knowledge of Time Keeping systems and implementation of those systems
    • Proficient at MS Office applications (Advanced Excel proficiency required)
    • Working experience of payroll tax at the federal, state and local levels.
    • System and Process Implementation experience
    • Benefits knowledge and code configuration experience
    • Systems Interface experience
    • Vendor Management experience
    • Process Improvement and Project Management experience
    • Strong partnership abilities
    • Union experience
    • Ability to manage and lead staff to excellent performance.
    • Must be a team player and collaborate with all departments, employees, and external business partners.
    • Must be highly organized.
    • Ability to perform physical requirements of the position with or without reasonable accommodations. 

    Preferred Qualifications: 

    • Waste and/or Transportation experience
    • Certified Payroll Professional (CPP) designation
    • Kronos timekeeping and Infinium/AS-400 experience 

    Physical/Environmental Demands:

     

    • Physical:
      • Sitting, seeing, hearing, & smelling continuously.
      • Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.
      • Eye/hand coordination, fingering (typing), handling, & wrist motion continuously.
      • Bending, reaching, stretching, standing, & walking occasionally.
    • Environmental:
      • Exposure to dust, smoke, fumes, odors, & noise occasionally.
      • Exposure to grease, oil, chemicals, & wet conditions occasionally.
      • Works inside only. Position considered office only.

    Benefits

    Benefits:

    • Comprehensive benefit package Medical, Dental, Vision
    • 401K
    • Employee Assistance Program
    • Life Insurance
    • Paid Vacation and Sick Time
    • Recognition programs
    • Professional development learning

     

    Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran

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